Billing and Disbursement Support for Title Companies
The money side of a title file has its own queue. Detailed, repetitive, and with a deadline attached to every item.
The queue behind every closing
Invoices to raise. Disbursements to chase. Payoffs to confirm received. Statements to reconcile against what actually cleared.
It is exacting work, and it is exactly the kind of work that benefits from someone whose whole day is that queue.
This page covers one part of the work. For the full picture, see our title insurance virtual assistants.
What the assistant supports
Billing
- Invoice preparation and sending
- Vendor and underwriter invoices
- Recording fee and expense tracking
- Chasing outstanding receivables
Disbursement
- Disbursement follow up
- Payoff receipt confirmation and filing
- Wire confirmation tracking
- Outstanding item chasing
Reporting
- Statement preparation support
- Reconciliation support, prepared for review
- Ledger data entry
- Month end file assembly
Where the line is, and it does not move
Escrow and trust account handling, disbursement authorisation, final reconciliation sign-off, and any decision about releasing funds stay with your licensed staff.
Assistants prepare and chase. Your people decide and authorise.
Escrow handling is regulated and the boundary matters more here than anywhere else on this site. An assistant who supports your accounting team is useful. An assistant implied to be touching escrow funds would be neither accurate nor acceptable.
Where the time usually goes
Billing rarely fails at the invoice itself. It fails in the following up: the payoff that was sent but never confirmed received, the recording fee that was paid from the wrong ledger, the receivable that has been sitting sixty days because nobody owned the chase.
Handing that queue to someone whose whole day is that queue tends to surface money that was already yours and simply had not been collected.
It also makes month end quieter, because the reconciliation support has been prepared as you go rather than assembled in a rush.
Common questions
Related title support
The rest of the file, covered by the same team.
Title insurance virtual assistants
The full picture: what a title-trained assistant does, what stays with your licensed staff, and how a placement works.
Administrative support for title files
Order intake, file setup, document collection, payoff requests and lien release chasing, inside your production system.
Client communication
Borrower, agent and lender status updates, closing confirmations and inbound status handling.
Tell us where the money queue is backing up
Invoicing, disbursement follow up or receivables. Tell us which one is slowest and we will tell you what handing it over looks like.